Executive Assistant in Santa Ana at Behr Process Corporation

Date Posted: 7/6/2018

Job Snapshot

Job Description

JOB SCOPE/SUMMARY:

  • Provide administrative support to the Vice President
  • Prepare capital assets requests and enter requisitions
  • Compile and maintain records relating to capital projects

ESSENTIAL FUNCTIONS:

Assist VP and assigned departmental personnel in budget review and capital expenditure meetings; take notes and research and/or correct any discrepancies discussed.

Review invoices for capital and non-capital items prior to approval and research and resolve any discrepancies.

Enter requisitions into SAP, periodically review Open Purchase Order Report with the Buyer and resolve any discrepancies.

Liaison between VP, Regional VPs and assigned departmental managers and supervisors.

Administer various employee programs such as uniform programs or activity programs.

Coordinate travel arrangements for assigned departmental personnel.

Coordinate and participate in special events for assigned departmental facilities.

Distribute reports to all Regional Managers as appropriate.

Complete and submit expense reports for assigned departmental managers.



JOB QUALIFICATIONS:

EXPERIENCE/EDUCATION/TRAINING:

Educational attainment equivalent to high school graduation

Thorough experience in office administration, accounting, purchasing and general office support

KNOWLEDGE/SKILLS/ABILITIES RECOMMENDED FOR THE POSITION

Communication skills

Computer skills

Organizational skills

Ability to work independently

Thorough knowledge of office administration, accounting and office support practices and procedures

Thorough knowledge of record keeping methods

Knowledge of computerized purchasing system and procurement methods

SPECIAL REQUIREMENTS:

May be required to attend and participate in off-site and out-of-state business functions