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Executive Assistant in Ann Arbor, MI at Masco Cabinetry

Date Posted: 5/14/2019

Job Snapshot

Job Description

Job Description

Masco Cabinetry has an immediate opening for an Executive Assistant at our corporate headquarters in Ann Arbor, MI!

Masco Cabinetry manufactures four nationally recognized cabinetry brands, KraftMaid®, Merillat®, QualityCabinets®, and Cardell Cabinetry®. Offering an unmatched selection of stylish, high-quality products at a variety of price levels, Masco Cabinetry brands are favored by builders, dealers, distributors and home centers throughout North America. A leader in environmental stewardship, Masco Cabinetry products have been granted an Environmental Stewardship Program certificate by the Kitchen Cabinet Manufacturers Association.

JOB SUMMARY:

Responsible for providing overall administrative support to the executive team.

PRINCIPAL FUNCTIONAL RESPONSIBILITIES:

  • Compose, edit and type a variety of reports, letters, internal documents, and meeting minutes.
  • Produce presentation materials using advanced PowerPoint skills, including taking information and converting it to a fully formed presentation both in content and in creativity.
  • Create, maintain, update and reconcile spreadsheets to support reporting and analysis for executive management team.
  • Schedules and coordinates meetings, conference calls, and other executive events; informs attendees/participants of function dates and times, reserves meeting space, manages Live Meeting/WebEx/Video conferencing technology, if required, and hospitality services when appropriate.
  • Coordinate international and domestic travel, hotel, and car arrangements for executives, their direct reports and guests.
  • Assist travelers to and from international destinations with proper visa, passport and vaccination requirements.
  • Arrange, maintain and reschedule calendar appointments for executives and ensure the appropriate materials are available for meetings.
  • Establish, maintain and revise office filing and other record-keeping systems.
  • Calculate and submit expense reports, invoices and order office supplies as needed.
  • Support Corporate Office Manager with building related requests and/or issues as needed.
  • Keep informed of company policies and procedures, answering internal and external questions as needed. 

ESSENTIAL QUALIFICATIONS AND SKILLS:

  • High School diploma or GED.
  • 3-5 years of administrative support experience.
  • Intermediate proficiency with Microsoft Office Suite.
  • Excellent interpersonal and communication skills with the ability to interact with all levels of the organization.
  • Excellent organizational skills, including ability to multi-task and prioritize workload.
  • Strong analytical skills and attention to detail.
  • Demonstrated successful ability to perform accurate work under the pressures of tight schedules.
  • Ability to handle confidential and sensitive information.

PREFERRED QUALIFICATIONS AND SKILLS:

  • Associate’s degree.
  • Executive support experience.
  • Experience coordinating international travel and travel related requirements.
  • Experience hosting webinars.

Shift

Shift 1 (United States of America)

Full or Part Time

Full time

Masco Cabinetry (the “Company”) is an equal opportunity employer and we want to have the best available persons in every job. The Company makes employment decisions only based on merit. It is the Company’s policy to prohibit discrimination in any employment opportunity (including but not limited to recruitment, employment, promotion, salary increases, benefits, termination and all other terms and conditions of employment) based on race, color, sex, sexual orientation, gender, gender identity, gender expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical/mental disability, medical condition, marital/domestic partner status, military and veteran status, height, weight or any other such characteristic protected by federal, state or local law. The Company is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company regardless of where the employee is located and prohibits unlawful discrimination by any employee of the Company.

Masco Cabinetry is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States. Please click on the following links for more information.

E-Verify Participation Poster: English & Spanish


E-verify Right to Work Poster: EnglishSpanish

No visa sponsorship is available for this position, unless specified within the job description.