Contracts Admin Assistant in Santa Ana, CA at Behr Process Corporation

Date Posted: 11/14/2019

Job Snapshot

Job Description

Job Description

Provide administrative support to the department. Working safely is part of our culture and is a condition of employment.

ESSENTIAL FUNCTIONS:

  • Assist VP and assigned departmental personnel in budget review and capital expenditure meetings; take notes and research and/or correct any discrepancies discussed
  • Maintain a professional and customer service oriented representation to all who call or visit the department
  • Review invoices for capital and non-capital items prior to approval and research and resolve any discrepancies.
  • Assist in preparation of purchasing request and enter requisitions into SAP, periodically review Open Purchase Order Report with the Buyer and resolve any discrepancies.
  • Liaison between VP, Regional VPs and assigned departmental managers and supervisors.
  • Administer various employee programs such as uniform programs or activity programs.
  • Coordinate travel arrangements for assigned departmental personnel.
  • Coordinate and participate in special events for assigned departmental facilities.
  • Distribute reports to all Regional Managers as appropriate.
  • Complete and submit expense reports for assigned departmental managers.

JOB QUALIFICATIONS: EXPERIENCE/EDUCATION/TRAINING:

  • High School Diploma/GED
  • Bachelors Degree Preferred

KNOWLEDGE/SKILLS/ABILITIES:

  • Knowledge of MS Office Suites and/or software applications related to job functions Ability to type 40 words per minute and operate a calculator by touch
  • Excellent math skills Detail oriented, good organizational skills and excellent written and verbal skills Familiarity with general office equipment
  • Ability to compose original correspondence, letters and memos effectively and fluently
  • Ability to direct and control staff with supervisory skills as needed Ability to work independently
  • Thorough knowledge of office administration, accounting and office support practices and procedures
  • Thorough knowledge of record keeping methods
  • Knowledge of computerized purchasing system and procurement methods

SPECIAL REQUIREMENTS: Ability to work overtime as required

Shift

Shift 1 (United States of America)

Full or Part Time

Full time

BEHR (the “Company”) is an equal opportunity employer and we want to have the best available persons in every job. The Company makes employment decisions only based on merit. It is the Company’s policy to prohibit discrimination in any employment opportunity (including but not limited to recruitment, employment, promotion, salary increases, benefits, termination and all other terms and conditions of employment) based on race, color, sex, sexual orientation, gender, gender identity, gender expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical/mental disability, medical condition, marital/domestic partner status, military and veteran status, height, weight or any other such characteristic protected by federal, state or local law. The Company is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company regardless of where the employee is located and prohibits unlawful discrimination by any employee of the Company.

BEHR is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States. Please click on the following links for more information.

E-Verify Participation Poster: English & Spanish
E-verify Right to Work Poster: EnglishSpanish

No visa sponsorship is available for this position, unless specified within the job description.